What products and services does City of Panama City procure?

The City of Panama City routinely procures construction services, professional services, supplies, equipment, commodities, and contractual services, with procurements typically initiated by departments such as Public Works and Development Services.

Does City of Panama City use cooperative purchasing or piggyback contracts?

The City of Panama City Purchasing Policy authorizes purchases from State Term Contracts and other approved cooperative agreements when authorized; such purchases do not require additional Purchasing Division approval when budgeted by the City Commission. Piggybacking is expressly prohibited for federally funded procurements.

What procurement requirements does City of Panama City publish for vendors?

City of Panama City requires proof of workers' compensation for contractors working on City premises and generally requires three written quotes for purchases; if quotes are not obtained vendors must submit a Minimum Quote Certification. Vendors should review each solicitation for any additional bonding, insurance, or forms.

How does City of Panama City approve procurement contracts and awards?

Per the City of Panama City Purchasing Policy, approval and signature authority tiers are: Department Director/Purchasing Manager and City Clerk up to $20,000; Assistant City Manager up to $50,000; City Manager up to $100,000; City Commission for purchases over $100,000. Change orders exceeding the lesser of 10% of contract price or $100,000 require Commission approval; bid protests are pursued in the Fourteenth Judicial Circuit in Bay County.

Where can vendors find procurement policies and standard terms for City of Panama City?

Vendors can find the City of Panama City's Purchasing Policy and standard terms on the city's website (Purchasing Policy document and P-Card Policy Manual). The Bid Submission Process and IFB/RFP pages outline solicitation procedures and standard contract terms.

What supplier diversity or local vendor preference programs does City of Panama City use?

The City of Panama City Purchasing Policy establishes a Local Business Preference allowing qualifying Panama City businesses to match the lowest non-local bid within 5% (3% for non-principal local businesses) and applies a 5% (3%) evaluation preference on RFPs/RFQs; the policy also encourages MBE/WBE consideration and requires federal affirmative steps where federal funds apply.

City of Panama City

Track open bid opportunities, contracts, public meetings, and key contacts for City of Panama City.

Buyer type:: City
Location:: Panama City, FL
Country:: US

City of Panama City RFPs

Active opportunities open for bidding

Millville Wastewater Treatment Plant Headworks Structure Rehabilitation
Posted
Oct 14, 2026
Closes
Nov 13, 2026
The City of Panama City is soliciting bids for rehabilitation of the Millville Wastewater Treatment Plant headworks structure and installation of a Pista Grit System. The work has an expected contract duration of 115 days, and bids must be submitted electronically by November 13, 2026, at 2:00 p.m. Central Time. A non-mandatory pre-bid conference is scheduled for October 26, 2026, at 2:00 p.m. Central Time at City Hall.
PC26-037 SRF Area P-12 Improvements RFP
Posted
Oct 7, 2026
Closes
Nov 6, 2026
Project involves the replacement of approx 15,916 LF of road, 15,216 LF of water line, 4,705 LF of sewer line, and 7,731 LF of sewer lining.
REQUEST FOR PROPOSAL NO. PC27-016 RESIDENTIAL LOT DISPOSITION PROGRAM
Posted
Oct 5, 2026
Closes
Nov 4, 2026
The City of Panama City seeks proposals from qualified builders and buyers for City-owned real properties under the Residential Lot Disposition Program, offering residential lots for development through market value purchase, discounted purchase, or City contribution.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
194768
Employee FTE
Full-time equivalent employees.
591
Population
Population size to gauge opportunity scale.
37,806
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
36 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Panama City

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
36 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $3,500, use sole source.
- Coops: Frequently procures through Sourcewell and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Panama City: No evidence of sole source approvals above the city’s very low $3,500 competitive bidding threshold. Deprioritize and pivot to cooperative purchasing. If attempting a sole source, first confirm viability with the Purchasing Division (purchasing@panamacity.gov, 850-872-3095).
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- You can get onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- The city actively uses cooperative purchasing (e.g., Sourcewell and Florida state agreements). Programs to leverage:
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from City of Panama City

Panama City Port Authority Regular Meeting
Date: Sep 17, 2026Type: Meeting mention
The Board meeting included reports on tonnage performance, financial standing, and updates on port infrastructure projects, including the East Terminal Phase Two warehouse expansion and West Terminal maintenance dredging. Key actions involved approving the Crime, Public Officials Liability, and Worker's Compensation renewal, an updated personnel policy manual, the award of a contract for the East Terminal pre-loading project, and public transportation grant agreements for the warehouse expansion and maintenance dredging. Additionally, the Board discussed preliminary considerations for an access easement request from Hidden Woods, LLC, involving potential utility and infrastructure improvements, and received updates on regional business development activities.
City of Panama City Commission City Commission Meeting
Date: Sep 22, 2026Type: Meeting mention
The commission addressed several fiscal and operational matters, including the approval of the 2026/2027 fiscal year operating and capital budgets for the Port Authority, the adoption of final millage rates and budgets for the City and the Downtown Improvement District, and the approval of a temporary moratorium on large-scale data centers. Additional actions included authorizing a state-funded grant for a water storage tank, entering into road reconstruction agreements, and conducting an executive session regarding litigation. The commission also directed staff to provide cost-benefit analyses for IT services and initiated the process to terminate the RedSpeed agreement.

Key Contacts

Public-sector contacts connected to City of Panama City.

Katlin MercerAccounting & Grants Coordinator

*******@************

+1 (***) ***-****

Johnnie GallegosAcquisition Bid Specialist

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Frequently asked questions

Who manages procurement and purchasing for City of Panama City?

The City of Panama City Purchasing Division manages centralized procurement under the City Manager within the Commission-Manager government. The Purchasing Division is the vendor contact for solicitations; email purchasing@panamacity.gov or call (850) 872-3095 for purchasing questions and forms.

Where does City of Panama City post bids and RFPs?

City of Panama City posts public bids, RFPs, RFQs and solicitations on its Bonfire procurement portal and on the city's official Bids page; vendors should register on Bonfire and enable notifications to receive postings and updates.

How do vendors complete vendor registration with City of Panama City?

Vendors follow the City of Panama City 'Become a City Vendor' guidance and respond to solicitations via the Bonfire portal; vendors may contact the Purchasing Division at purchasing@panamacity.gov or (850) 872-3095 and sign up for website bid notifications to receive alerts.

City of Panama City

City of Panama City RFPs

Millville Wastewater Treatment Plant Headworks Structure Rehabilitation

PC26-037 SRF Area P-12 Improvements RFP

REQUEST FOR PROPOSAL NO. PC27-016 RESIDENTIAL LOT DISPOSITION PROGRAM

Buyer Attributes

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How to Sell to City of Panama City

Early Buyer Signals

Panama City Port Authority Regular Meeting

City of Panama City Commission City Commission Meeting

Key Contacts

Frequently asked questions

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City of Panama City RFPs

Millville Wastewater Treatment Plant Headworks Structure Rehabilitation

PC26-037 SRF Area P-12 Improvements RFP

REQUEST FOR PROPOSAL NO. PC27-016 RESIDENTIAL LOT DISPOSITION PROGRAM

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Panama City

Early Buyer Signals

Panama City Port Authority Regular Meeting

City of Panama City Commission City Commission Meeting

Key Contacts

Frequently asked questions

City Of Panama City Commission Special Call City Commission Meeting Minutes

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City of Panama City

City of Panama City RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Panama City

Early Buyer Signals

Panama City Port Authority Regular Meeting

City of Panama City Commission City Commission Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Panama City RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Panama City

Early Buyer Signals

Panama City Port Authority Regular Meeting

City of Panama City Commission City Commission Meeting

Key Contacts

Frequently asked questions

City Of Panama City Commission Special Call City Commission Meeting Minutes

Know what buyers discuss before RFPs drop

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